Policies Implementation【Reference Resources】2022011903(2025/12/09)
Hi, this is Emily from the Republic of China (R.O.C.), and I am a Taipei native, I’m the author and founder of Whatsyouridea1996 blog.
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the university I studied in before, Feng
Chia University.
This is the first article of Policy Design Studio, if you believe building up management policies is not necessary and it
reduces work efficiency, please be recommended to read No Need Policies, Is A Kind of Policy. 👈👈👈And, if you are thinking or being asked about: Why a company needs to
build up the management policies, then, how you consider this answer as a
response?!👉👉👉It is to standardize the way we are doing things and how we manage
things, and to define who need to do the work, who needs to be the approver to
make the approval effective, and we need to announce this standard to let
everyone know in order to avoid our work environment being in a mess or we don’t
need to discuss the work responsibility again every time we start a new work,
then, it leads to the work performance topic at workplace etc. ; I hope you don’t answer: Companies need to be
reviewed their written management policies if they would like to applies
for stock listing on the over-the-counter market.👈👈👈 This kind of explanation means if companies won’t go to
be a listed firm, they don’t need to manage the companies. What do you think?!
The reference resources for policies design,
on the other hand, they are those elements
considered in building up the policies, they include the following
items; please adjust the content of your company’s policy based on the elements
of your country and environment etc.:
1. Legal compliance: laws vary by countries, remember to
consider the difference in between subsidiaries, branches and headquarter.
2. The appropriateness of proposers and approving work
procedures: policy, because it is for business management purpose, in general, it
should be designed and proposed by
people who possess management power and responsibilities, then submit
for approval by the highest management team, the board of directors, level by
level.
3. Due to policy compliance effects and
implementation efficiency, it is also required to consider company size and environments impacts. Taking NT$5,000
postage fees payment request as an example, the authorized level of approval
for this amount and fees may differ between companies which have employees 10
or 10,000：
[Chart1]
Above[Chart1] illustrates a company of 10,000 employees
may authorize [Admin] is the only one department can deal with postage related
tasks because its work organization is much more sizable, thus, only Admin is
allowed to prepare postage fees payment request, if it is requested by other
departments, it may be considered as Admin not handling the coordination job.
Moreover, regarding
the Board authorized approval amount limit of all events and its authorised
managers of specific work levels, in Taiwan, it is usually described as the level
of authorization and is summarized as the 「Level of Authorization Chart」and its
illustration is showed in another chapter.
4. Purpose of the company policies implementation: it has the impact on the decision for
the efforts and cost this company would like to invest in it. For instance：
(1) Expectation for managing all aspect of
business, focusing on the completeness
of policies：the company hope to have a complete and
good management mechanism, fully execute the policies and be able to control
the branches and/or subsidiaries’ work direction align with headquarters’ work
spirit; it also hope could reduce the policies fulfillment gap caused by work
owners rotation, resignation or any kind of required work change.
The 「completeness of policies scope」can refer to ：Taiwan「Regulations Governing Establishment of Internal Control
Systems by Public Companies」( please click), there are English or Chinese version, containing §7Operating
cycles, §8 Other controls activities,
§9 Control procedures of
computerized information processing system in Chapter II Design and Operation of Internal Control Systems, and
its Chapter III Assessment of Internal Control Systems.
And, it is advised the companies do necessary adjustment, development or
extension in policies designs based on the industrial characteristics,
management needs and operation efficiency.
👉👉👉In your environment, have you discussed
[What is [cycle]??] before?!👈👈👈 My coworker asked me this question, and
she is the secretary of our Chairman, I appreciate her much, because, I didn’t
know how to explain at that moment; this is my answer: Cycles means work
processes of operations activities you are doing in the beginning to the end (For example: Sales Order work to the cash received and deposit into the bank account of
the company, or, Purchase Requisition work until the amount of purchase deducted from the bank account balance), once it is completed, there are the same operation work
process repeat from the beginning, therefore, companies need to standardize
these work processes, otherwise, people do it differently.
Please kindly share with us about
your data or information in your country or company if it is much more complete
than above 「Regulations
Governing Establishment of Internal Control Systems by Public Companies」.
Thank you.
(
2) Valuing marketing competition, obtaining
current and potential clients’ trust：e. g. investing greatly in standardizing
manufacturing department work processes and production quality authentication
and referring to related rule of ISO (International Organization for
Standardization).
(3) (1) and (2) combination: for example,
internal control values work efficiency, effectiveness, checks and balances,
properly authorization and risk management and ISO focus more on pre-number
management, standardization and quality control etc., so, the combination is to
consider both major elements into 「urgent demand 」of the policies
design; such as Corporate and Personal Information Confidentiality Protection
and Risk Management, Store Clerks Daily Standard Work Processes, and Total Quality
Control of the Plant Work Processes etc.
(4) Other. For example, the company doing
policies implementation due to IPO( Initial Public Offerings) work purpose,
because policies management and the work compliance is one the major works of
Government reviewing IPO mandatory requirements, and the company needs to be
well prepared accordingly.
5. Policies users’ idea: policies users are employees. In the management environments I was
involved, it has the greatest possibility for being ignored in policies
implementation work.
(1) Not all the managers having the
willingness to have employees’ participation at policies appropriateness and
feasibility discussion:
In this kind of situation, people usually find out the policy responsible
work owners or the individual managers have less practical management
experience, they are worrying of themselves not having the capability to fight
when their opinion is challenged, and, this is irrelevant to their age,
however, it is also not a "vice versa" situation; some startup
companies know they are still in the progress of building up their own
management experience, on the contrary, they hope everyone in the company is
able to raise idea in order to set up a management model which is most
appropriate to their business work environment.
(2) Not all the employees would like to
participate in management policies development works:
Excluding time cost issue, it usually
happens to work responsibility related work topics. Some employees would
consider “That is the manager’s work responsibility”, “ Will I get lower work
performance result if I say something in the opposite direction of current
rule? I won’t say anything”, more than
that, some feel “the management team has not enough management work experience
if they need employees to give opinion.”, they don’t think gathering
employees’ opinion is a kind of increasing the opportunity for employer and
employees communication.
6. Other: What about your neighbor’s opinion?!
No?! Why?!
What about Emily is your neighbor?! 😆!
Do not make conclusion in a hasty way! 😊
All of above is for your reference.
Maybe, you are still thinking about questions of other aspects in
management policies development, for example: Who needs to be the builder?! 👈👈👈Please click and read Policy, What to Write and By Whom?! and subjects
of articles shown on Policy Design Directory.
I hope this article is helpful to you;
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#PoliciesDesign #InternalControl #IPO #ISO
