Whatsyouridea1996 您說呢?!: [ #BusinessManagement ; Sponsored by Friends] How to remember policy easily?20080003

Friday, December 23, 2022

[ #BusinessManagement ; Sponsored by Friends] How to remember policy easily?20080003

[Sponsored by Friends] How to remember policy easily ?20080003

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This article is sponsored by Ms. Zedith C. and requested for idea for questions below.

How to remember policy easily?

The purpose of remembering the policy is to follow and implement it.

This topic reminds me of Doraemon’s Copying Toast, however, I’ve not tried it, yet, I’m not sure the effect. If there is someone has experienced it, please share it with us. (What will happen if we add peanut butter in it?) Thank you! 😋🍞

Source: doraemon.fandom.com

Here, it is explained in the way of before and after policy announcement；regarding management policy announcement procedure, please click to here to read：How to 【write/build】 ? 2008000201, there is only 1 procedure chart in it, and it will be easier to understand below description after knowing the chart.

1. Before policy announcement：(1)Clearly and properly define work role and responsibility, (2) Policy Users’ Participation, (3) Questions be answered.

(1)Clearly and properly define work role and responsibility：

Hypothetical premise：Everyone will make efforts to achieve their work department work performance index (KPI).

Thus, the most importance is to define work role and responsibility, that is to define「management activities work owners」 clearly.

Once policy announced, the work owners「remember」to initiate, execute management work activities to achieve the work KPI defined in related work policies accordingly.

(2)Policy Users’ Participation：

Not all policy users are policy designers, and the designers don’t know all the work detail and feasibility of policy execution；it is mentioned at How to 【write/build】 ? 2008000201, before policy announcement, it is required to hold meetings to discuss and gather opinion of policy implementation to increase its completeness. By meetings participation, policy users know the management mechanism and their own work responsibility of policy compliance; they remember what the policy says accordingly.

(3)Questions be answered：

This is an extension issue of (2). By policy users’ participation, questions be answered, answers may be not the same as policy users’ expectation, though, these work procedures bring work consensus or conclusion among related work roles, this reduces misunderstanding and obstacles when policy be exercising, and users are able to react timely once exceptional occasion happens. To increase the policy implementation is one of ways to remember it.

2. After policy announcement：(1)To keep policy users informed+ to ensure policy users know their work and responsibility of policy compliance,(2)Inquiry contact person and tool.

(1)To keep policy users informed+ to ensure policy users know their work and responsibility of policy compliance：

Besides policy announcement, there is also

-New-hired orientation program needs to contain internal management policy introduction or training for employees who are just hired, and after that, it needs the new-hired to sign-off and confirm their attendance and understanding of their work role and responsibility of policy compliance, especially for those having significant legal issues, such as sexual harassment prevention, information security protection (business confidential information, salary…etc.), code of conduct (not everyone understands their legal responsibility of their: instigating and spreading rumors, insulting others, deliberately misleading others… causing negative impact on team morale and legal compliance) etc.

-Practicing：

Emergency response plan.

(2)Inquiry contact person and tool：Policy users may not remember all policy detail, or, they don’t know, they forget…these cause policy implementation not successful. However, once the users need to use it, such as Level of Approval, internal documents and key work performance index…etc., they seek for help to find answers; if the companies have established specific inquiry contact persons or tool for seeking for the announced rules, it helps to resolve related confusion. And this information also can be included in new-hired orientation program.

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